Employee Portal

PURCHASES

• PURCHASE Request
• REIMBURSEMENT Request | Payment/Check Request (to third party)
• Missing Receipt Affidavit

TIME OFF – PAYROLL – TRAVEL

• TIME OFF Requests
  • How to request time off
  • How to approve a time off request
• TIMECARDS – PAYROLL
  • iSolved – Overview
  • How to approve an employee’s timecard
• MILEAGE Log
• CONFERENCE TRAVEL Request & Reimbursement

REPORTING

• INCIDENT/Near Miss Report
• MAINTENANCE Request Form
• EMPLOYEE COUNSELING Form

MISCELLANEOUS

• COMMUNICTIONS Protocols
• GMAIL SIGNATURE template
• OUTREACH Sign-Up: To sign-up, click HERE 
• LUM Board Portal

STRATEGIC PLAN – 2025-2027

• Program Review – Communications Guide & Comprehensive Talking Points
• Strategic Plan – Progress Dashboard

NEWS – CALENDARS

• DATES – list of important dates for staff
• CALENDAR – LUM Staff Google Calendar – important dates, events, hours & schedules
• NEWS – Current & Archived
• LUM Staff Members – List & Organization Chart

PHOTOS – VIDEO

• LUM Photos – Flickr
• LUM Photos – Google Photos
  • Sign in (username: photos@lafayetteurbanministry.org; password: see IT department)
  • Click Google App Icon –> Photos –> Albums
• LUM Videos – YouTube
• Release Form (photo, video, quote) – click HERE.

GENERAL

• LUM Program Comparison Data – Monthly, Year-over-Year
• US Federal Poverty Guidelines
• Zero Food Waste Protocols

HOMELESS SERVICES

• Emergency Shelter – Security Staff – Manual
• Shelter Incident Report – Online Form

FOOD RESCUE – Volunteer Opportunities

FINANCIAL ASSISTANCE

• Landlord Directory

FOOD PANTRY

• TEFAP Handbook (PDF)
• FORMS
  • Proxy Form (PDF) – ENGLISH | SPANISH
  • Eligibility Certificate (PDF) – ENGLISH | SPANISH
• REPORT – Aggregate Eligibility Certificate (PDF) – ENGLISH | SPANISH
• POSTINGS
  • “And Justice For All” – required US Civil Rights poster (PDF)
  • Notice of Beneficiary Rights – required posting (PDF)
  • Hours of Operation (PDF)
• Indy Hunger Network – Manual of Best Practices for Food Pantries

Organizational Chart 

Talent Acquisition

• Talent acquisition playbook
• Talent acquisition process flowchart
• Job requisition form
• Position justification form
• Job description template
• Interview scorecard
• Acceptable and unacceptable interview questions

Onboarding

• Employee Hiring – Onboarding playbook
• Hiring – Onboarding Process Flowchart
• Hiring – Orientation checklist
• SMART Performance Goals Form (First 30 days)
• 30-Day Check-In Form
• End of Onboarding evaluation (90-day)

Job Classes and PTO Accrual

• Benefits
• Earned Wage Access [from 1st day]
• Paid time off
  • LUM Staff Calendar – Paid holidays
  • TIME OFF Requests
    • How to request time off
    • How to approve a time off request
• Advanced Primary Care [After 60 days of working with us]
  1. Franciscan HEALTHeACCESS brochure
  2. Q&A Franciscan HEALTHeACCESS
  3. Enrollment form
• Small Dollar Loan Program [After 90 days of working with us]
• Voluntary LP-FSA
  • LP-FSA Benefits Enrollment Form
• Voluntary Life Insurance

Policies

• Employee handbook
• Code of Ethics – National Association of Social Workers
• Conflicts of Interest Policy
• Job Abandonment Policy
• Whistleblower Policy 
• Fraud Policy
• Driver Safety Policy
• Inclement Weather Policy
• Telecommuting Agreement
• Employee conduct and disciplinary actions
  • Drug & Alcohol Policy
  • Sexual Harassment Policy
  • Safe Children: Sexual Abuse and Misconduct Policy
  • Employee counseling form
  • Performance Improvement Plan (PIP) form

Immigration Protocols

• Immigration Action – Process Decision Chart
• Immigration Action – Checklist
• How-To Guide for LUM Staff & Volunteers When ICE Arrives

Emergency Plan

• Action Plan – Document
• Action Plan – Video

Offboarding – Currently employee portal

• Guidelines
• Exit Interview Guidelines
• Exit Interview In-Person
• Exit Interview Online Form
• Supervisor Evaluation Form