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LUM Conference Travel Request & Reimbursement Form

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LUM Conference Travel Request & Reimbursement Form

Welcome to the LUM Conference Travel Request & Reimbursement page. This page serves as a streamlined process for LUM staff members requesting approval to attend conferences, as well as for submitting reimbursement requests upon their return. Whether you’re attending to enhance your professional development, connect with industry leaders, or gather key insights for LUM initiatives, this form ensures that your travel expenses are documented and approved in a timely manner.

How to Submit a Travel Request

  1. Complete the Travel Request Form: Fill out the Employee Information, Conference Details, and Purpose & Goals sections to provide context for your travel request.
  2. Estimate Your Expenses: Ensure you include all relevant expenses such as registration fees, airfare, lodging, meals, and other travel-related costs.
  3. Obtain Supervisor Approval: Make sure your supervisor reviews and approves your request before any arrangements are made or expenses are incurred. Their approval is essential for processing.
  4. Submit Your Request: Once completed, submit your form for review and approval by your supervisor. After approval, you may begin making your travel arrangements.
LUM Conference Travel Request Form

How to Submit a Reimbursement Request

Upon returning from your conference, submit your Travel Reimbursement Form along with receipts for all eligible expenses. The reimbursement form should include the following:

  • Detailed Breakdown of Expenses: Include airfare, lodging, meals, transportation, and any miscellaneous costs.
  • Submit Receipts: Attach receipts for all expenses to ensure prompt reimbursement.
  • Post-Conference Deliverables: Don’t forget to share a summary of key takeaways, session notes, or any relevant resources that will benefit your department or team.
LUM Conference – Reimbursement Request

Reimbursement Guidelines

  • MEALS (breakfast, lunch & dinner) Reimbursements:
    • Limited to LUM Per Diem Rates
    • Deduct any meals provided as part of the registration fee
    • Reimbursement is based on actual food costs (excluding alcohol)
    • Gratuities (tips) are included but must not exceed 20%
  • MILEAGE:
  • OTHER INDIVIDUALS
    • If you covered expenses for others, list their names and the reason for the expense

This process ensures transparency and accountability for all travel-related expenses. By following these steps, you will contribute to the smooth operation of LUM travel policies and help us continue to support the professional growth of our staff.

Ready to get started? Click the links below to access the forms:

If you have any questions about the process or need assistance with filling out the forms, please consult the LUM Business Office. Thank you for your attention to detail and for helping us maintain efficient and responsible travel practices.